Mac Mail App Add Another Account

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To find the Mail app on your Mac or MacBook press Command + Space Bar and start to type Mail or click on the Mail icon in the Dock. How to add another email account. You can add multiple email. All the instructions I find online suggest that I should open mail and choose 'Mail - Preferences' to set the default mail app. Unfortunately Preferences is greyed out until an account is added. I don't have another account that I want to add to my mac. How can I set the default mail client to Outlook without adding an account to the mail client?

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Nowadays, cloud services have become indispensable and, let’s face it, there’s no turning back. If you have any Apple device, it means you’re likely to almost inadvertently be using iCloud — Apple’s solution for you to securely store, sync, and access all of your digital stuff online. Right from the get-go, iCloud comes with 5 GB of free storage for your photos, videos, documents, music, and apps.

If you’re not sure how to access iCloud on Mac, it’s quite easy:

  1. Go to System Preferences ➙ select iCloud

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  2. Sign in with your Apple ID and password

  3. Check all of the items you would like to sync across your devices

Once you give iCloud a try you’d agree that the most incredible thing about it is how quietly it does its thing most of the time — you’ll simply find that documents you created on one device are available on another, calendar and contact details sync seamlessly, and so on. An additional perk of having iCloud is that it comes with a free email account. So if you have an Apple ID, you by default have an iCloud email account.

How To Create iCloud Email

As it’s usually the case with Apple, iCloud email settings are quite straightforward and you can setup iCloud email on Mac in a few quick steps. After that your free email iCloud will be all ready to go. Let’s dive deeper.

How to setup iCloud mail on Mac?

Since iCloud is built into every Apple device, there’s no need for you to download anything extra, and you can start the process right away. Here’s what you need to do:

  1. Go to System Preferences (select from the Apple menu) ➙ iCloud

  2. If you haven’t enabled your iCloud account yet, sign in with your Apple ID and password

  3. Once in the iCloud panel, make sure the boxes next to Mail, Contacts, Calendars, Reminders, Notes, and Safari options are checked

There are a few slight variations in how you setup iCloud email on Mac with OS X versions earlier than 10.7.5. After you click on iCloud in System Preferences, typically you’ll have to follow these steps:

  1. Check the box next to Mail & Notes

  2. If this is your first time using iCloud Mail & Notes you will be asked to create an iCloud email account. Just follow the instructions to create your unique iCloud email address.

  3. Once you’re done creating your iCloud email, exit iCloud by clicking the Back button near the top left of the pane

Read more about how to use iCloud

How to change iCloud email address on Mac?

Sometimes, for whatever reason, you might be looking to change iCloud email on Mac — but it’s important to know that it will essentially mean changing the associated Apple ID. This will impact your logins to iTunes, App Store, FaceTime, Contacts, and other iCloud data. And though it’s technically possible to have a separate iCloud account and Apple ID, it’s not recommended, as it can cause a variety of unexpected issues.

So as long as you’re ready to face the consequences of changing your Apple ID, the process of how to change iCloud email is not difficult. All it will take is logging out of the existing Apple account and then logging into the new one.

Here’s how to change iCloud email on Mac:

  1. Go to System Preferences ➙ iCloud

  2. Click Sign Out to log out of the existing Apple ID (note the message that logging out of the existing Apple ID may impact iCloud Drive documents and data)

  3. When iCloud finishes logging out of the Apple ID, the iCloud preference pane will change to a simple login screen

  4. Now you can provide data for the new iCloud registration and log in (as long as the email you provide while setting up a new Apple ID does not end in @mac.com or @me.com, iCloud will ask you to set up a new iCloud email address)

How to check iCloud email?

Once you’ve set up your iCloud email, the easiest way to check it is going to icloud.com in your web browser:

  1. Simply enter your Apple ID and password as your iCloud email login

  2. Click the mail icon

  3. Check your iCloud mail

But you could also use iCloud email via the Apple Mail app you can find in the Applications folder — whichever way proves more convenient for you.

How to add iCloud mail account to the Apple Mail app?

Apple Mail comes as the default email client with every Mac using OS X 10.0 or later. It’s a basic, straightforward app and using it to add your iCloud email to the list of accounts is pretty intuitive. Here’s what you do:

  1. Go to System Preferences ➙ Internet Accounts

  2. On the left of the Internet Accounts pane you’ll see the current list of mailboxes, messages, and other internet accounts in use on your Mac

  3. Click the plus at the bottom of the list and select iCloud from the email accounts listed on the right of the screen

  4. Enter your Apple ID and password used at your iCloud email sign in and your iCloud email account will be added to the active list

If you’re looking for more functionality and features on your email, you might want to look broader than your standard Apple Mail app — towards more advanced ones out there.

More robust and full-featured Mail app alternatives

When you’re looking to upgrade from the regular Apple Mail app, take a look at Unibox — an elegant people-centric email client that feels as familiar as a chat or messaging app. You have your contacts list arranged by the last email’s date, and all communication with a particular person listed under their name. Unibox wants to make your life easy — you can write directly within the main app window and visually browse through attachments organized by sender to quickly find what you need.

If security is your number one email concern, a great option to try out is Canary Mail. Its end-to-end encryption ensures that what is sent is read only by you and the person you are communicating with — not anyone else, not even your provider.

Additionally, this email app offers powerful productivity features: natural language search that instantly understands what you are looking for, smart filters that quickly sort through emails and attachments, personalized email templates and read notifications. Canary Mail integrates seamlessly with your favorite apps for files, events, and tasks, and works with your existing accounts on Gmail, Yahoo, Exchange, and iCloud.

Advanced email clients often boast built-in algorithms that learn to tell which emails are likely to be important or unimportant to you, and further highlight or select them for bulk cleaning. Amazingly enough you can set up some of this functionality for your iCloud mail too — by simply fine-tuning inbox rules.

How to set up iCloud mail rules for emails?

Establishing your own rules for email will save you time and help keep your inbox organized and uncluttered. Without so much as touching your mail, you’ll see messages automatically moved to designated folders, marked a certain way, or forwarded to other people.

After you log in to your iCloud account and click Mail, set up rules by simply following these steps:

  1. Click the Show Actions menu button on the bottom left ➙ Rules

  2. On the top right of the panel, click Add a Rule

  3. Now begin putting a rule together, starting at the top of a pop-up window with the If message. From a dropdown box choose conditions like “if a message is from a certain sender has a particular word in the subject.”

  4. In the text box below provide information necessary for the application to fulfill your condition: for example, if you choose “has subject containing,” you would enter a word or phrase in the box that the program needs to look for

  5. Now move to the Then section in the same pop-up window. First select what you want to do with the message, choosing from the options in the first dropdown box. Then complete the process by picking from the next dropdown menu.

  6. Click Done when finished and you’ll see your rule displayed in the list. Font management software mac. Follow the same process to set more rules for your inbox.

Now that you’ve setup iCloud email on your Mac, you’ve got yourself a free email accessible from anywhere through icloud.com or email apps that make emailing a breeze. However, sometimes iCloud and the default Mac Mail app might seem to be lacking in power. That’s when you should switch to more professional counterparts.

Best of all, you can find both Unibox and Canary Mail mentioned above on a free trial through Setapp, a platform of more than 150 useful Mac apps and tools that could improve nearly every interaction you have with your Mac. Time to rule your inbox, no?

Add your email account

If you don't have an email account set up, Mail prompts you to add your email account.

To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple menu  > System Preferences, click Internet Accounts, then click the type of account to add.

  • When adding an account, if you get a message that your account provider requires completing authentication in Safari, click Open Safari and follow the sign-in instructions in the Safari window.
  • If necessary, Mail might ask you for additional settings.

Learn more about how to add or remove email accounts.

Send and reply

Learn how to compose, reply to, and forward email.

Send new messages

  1. Click New Message in the Mail toolbar, or choose File > New Message.
  2. Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.1
  3. Enter a subject for your message.
  4. Write your email in the body of the message.
    • To add an attachment, drag an attachment to the body of the message. Or choose File > Attach Files, choose an attachment, then click Choose.
    • To change your font and format, use the options at the top of the message window.
    • Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click the Emoji & Symbols button in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
  5. Send or save your message:
    • To send, click the Send button or choose Message > Send.
    • To save your message as a draft for later, close the message, then click Save.

Reply and forward

  • To reply to a single person, click Reply , type your response, then click Send .

  • To reply to everyone on a group email, click Reply All , type your response, then click Send .

  • To forward a message to other people, click Forward , type your response, then click Send .

Organize and search

Sort your emails into folders and use multiple search options to find specific messages.

Create folders

You can create Mailboxes to organize your emails into folders.

  1. Open Mail, then choose Mailbox > New Mailbox from the menu bar.
  2. In the dialog that appears, choose the location for the Mailbox.
    • Choose your email service (like iCloud) to access your Mailbox on your other devices, such as an iPhone signed into the same email account.
    • Choose On My Mac to access your Mailbox only on your Mac.
  3. Name the mailbox and click OK.

If you don't see the mailboxes sidebar, choose View > Show Mailbox List. To show or hide mailboxes from an email account, move your pointer over a section in the sidebar and click Show or Hide.

Sort your emails

To move a message from your Inbox to a mailbox:

  • Drag the message onto a mailbox in the sidebar.
  • In macOS Mojave, you can select the message, then click Move in the Mail toolbar to file the message into the suggested mailbox. Mail makes mailbox suggestions based on where you've filed similar messages in the past, so suggestions get better the more you file your messages.

To delete a message, select a message, then press the Delete key.

To automatically move messages to specific mailboxes, use rules.

Mac Mail App Add Another Account Password

Search

Use the Search field in the Mail window to search by sender, subject, attachments, and more. To narrow your search, choose an option from the menu that appears as you type.

Add and mark up attachments

Attach documents and files to your messages and use Markup to annotate, add your signature, and more.

Attach a file

To attach a file to your message:

Add Mail Account Mac

  • Drag an attachment to the body of the message.
  • Choose File > Attach Files, choose an attachment, then click Choose.

Use Markup with your attachments

Add Mail Account Macbook

You can use Markup to draw and type directly on an attachment, like an image or PDF document.2

  1. Click the Attach button or choose File > Attach Files in the message window.
  2. Choose an attachment, then click Choose File.
  3. Click the menu icon that appears in the upper-right corner of the attachment, then choose Markup.
    • Use the Sketch tool to create freehand drawings.
    • Use the Shapes tool to add shapes like rectangles, ovals, lines, and arrows.
    • Use the Zoom tool in the Shapes menu to magnify and call attention to a part of an attachment.
    • Use the Text tool to add text.
    • Use the Sign tool to add your signature.
  4. Click Done.

Learn more

  • Contact Apple Support.

Default Mail App On Mac

1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, choose Apple menu  > System Preferences, then click iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.

Mac Mail App Add Another Account Free

2. Markup is available in OS X Yosemite and later.